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Vaccination Requirements for GNWT Employees

As of November 30th, 2021, the Government of the Northwest Territories (GNWT) will require employees to be fully vaccinated against COVID-19 or to adhere to use of Personal Protective Equipment (PPE) and COVID-19 testing protocols as directed. The objective is to ensure a safe working environment for our employees, as well as our communities and the members of the public that we serve. 

Request Electronic Proof of Vaccination

Download the COVID-19 Vaccination Policy

Policy Summary:

  • GNWT employees must be fully vaccinated against COVID-19 by November 30th, 2021.
  • GNWT employees who have not submitted proof of vaccination are required to adhere to PPE use and COVID-19 testing as directed by their department or agency.
  • Accommodation will be considered on a case-by-case basis for medical reasons or based on protected grounds under the Human Rights Act.
  • Employee privacy and confidentiality is very important. Access to documents and information relating to an employee’s vaccination status will be on a need-to-know basis and restricted to only the specific individuals necessary to carry out the implementation of this Policy.

Policy Guidelines

The Deputy Heads of each department and agency are responsible for the development, implementation and operation of departmental vaccination guidelines and procedures.

Departmental guidelines will be shared as they become available:

COVID-19 Vaccination Corporate Guidelines

COVID-19 Vaccination Department Guidelines ECE

COVID-19 Vaccination Department Guidelines EIA

COVID-19 Vaccination Department Guidelines ENR

COVID-19 Vaccination Department Guidelines Finance

COVID-19 Vaccination Department Guidelines Health and Social Services

COVID-19 Vaccination Department Guidelines INF

COVID-19 Vaccination Department Guidelines ITI (updated)

COVID-19 Vaccination Department Guidelines Justice

COVID-19 Vaccination Department Guidelines Lands

COVID-19 Vaccination Department Guidelines MACA

COVID-19 Vaccination Department Guidelines NWTHC

COVID-19 Vaccination Policy Guidelines Aurora College

COVID-19 Vaccination Policy Guidelines TCSA

COVID-19 Vaccination Policy Guidelines WSCC

COVID-19 Vaccination Policy Guidelines Beaufort Delta Divisional Education Council

COVID-19 Vaccination Policy Guidelines Commission scolaire francophone des TNO

COVID-19 Vaccination Policy Guidelines Dehcho Divisional Education Council

COVID-19 Vaccination Policy Guidelines Sahtu Divisional Education Council

COVID-19 Vaccination Policy Guidelines South Slave Divisional Education Council

Submitting Proof of Vaccination

Please log in to SAM/HRIS as soon as possible and upload your proof of vaccination. After you submit your proof of vaccination, it will be verified by the Human Resource branch and both you and your supervisor will receive an email confirming that your submission has been accepted.

This verification can take up to 72 hours. If your submission is incomplete or incorrect, it will be returned to you, and you’ll need to resubmit. Don’t wait until the last minute.

Testing Information

For employees who have not had their submitted proof of vaccination verified by December 1, 2021:

Beginning December 1, 2021, Policy mandated PPE requirements will be in effect across the GNWT. Employees who have not provided proof of vaccination will adhere to PPE use requirements as directed by their department or agency.

Given the realities of test kit procurement and logistical challenges in distributing kits to remote communities, the GNWT will implement testing requirements community-by-community. Implementation dates will be shared at a later date. Once the testing requirements are implemented, regardless of reason or intent, those GNWT employees who have not submitted proof of vaccination and had their proof of vaccination verified:

  • will be provided with self-administered COVID-19 testing kits and will be required to provide the GNWT with a confirmation that they will adhere to testing protocols as directed;
  • will be informed of consequences for non-compliance with the Policy;
  • will complete self-administered, at home testing as required by their department or agency; and
  • will inform their supervisor of their compliance with testing as and when required by their department or agency.

Questions and Answers

Q: Who exactly will this policy affect?

A: The policy applies to most employees of the GNWT.  Some departments and agencies have developed and are implementing policies to meet their respective operational requirements and which are applicable to their employees.

Q: Are vaccines available to all who require them.

A: Vaccines are available to anyone who requests one.  Vaccines are available to people 12 years of age and older. Vaccine clinics, booking instructions, and other vaccine info can be found on the NTHSSA website.

Q: How do I get proof of vaccination?

A: You can request Electronic Proof of Vaccination.

Q: How do I submit my proof of vaccination? How will my info be kept safe?

A: You must upload your proof of vaccination through SAMHRIS

You can find detailed instruction on the Submitting Proof of Vaccination page. There is also a step-by-step guide with images

Q: What if I am not vaccinated, or don’t want to disclose my vaccine status?

A: Those who choose not to provide proof of vaccination will be required to wear Personal Protective Equipment (PPE) in the workplace and undergo regular testing for COVID-19 until they have provided proof of vaccination.

Q: What, if any, accommodations will be made for employees who are unable to be vaccinated?

A: The policy has a built-in accommodation for employees who do not provide proof of vaccination – the requirement undergo regular testing and possible additional PPE.

Q: I require additional accommodation. Who do I speak to?

A: Accommodations will be considered on a case-by-case basis for medical reasons or based on protected grounds under the Human Rights Act. Speak to your supervisor.

Q: What happens if an employee refuses to be vaccinated and refuses to wear PPE and submit to regular testing?

A: Employees who have not provided proof of vaccination and who do not follow PPE and COVID-19 testing protocols as directed will be required to take Leave without pay.

Q: What happens if the situation changes?

A: This Policy will be reviewed by the Department of Finance no later than six months after it comes into force. This Policy will be updated as required and as reasonable in the evolving nature of the pandemic, vaccine availability and government and public health authority direction.

Q: I still have questions. How do I get more information?

A: Each deputy head will ensure the development, implementation and operation of appropriate departmental vaccination guidelines and procedures in their respective departments and agencies’ workplaces. More information will be shared with you as it becomes available.

If you have further questions, speak to your supervisor.