Mandatory Leave With Pay (MLWP) day is leave that employees are required to take. "Non-Continuous" employees are required to take this leave during the Christmas and New Year Season. "Continuous" employees can take this leave at any point in the fiscal year, during their term of employment, by arrangement with their supervisor.
Here are some frequently asked questions about Mandatory Leave:
Will I get paid for these days of Mandatory Leave?
How can I review mandatory leave taken for my employees?
On the "Leave Details and Employee Information Link", there is a tab for Mandatory Leave Taken. It includes all fiscal year mandatory leave entered for the employee.
Non-continuous employees are employees in positions or who are assigned non-continuous work where there are no operational requirements to be at work over the shut-down period. (See more details here)
If you are unsure if you are a non-continuous employee, please ask your supervisor.
Continuous employees are employees in positions or who are assigned to work in operations that must remain open during the shut-down period and are required to work during that period. (See more details here)
You are responsible to ensure your employees' time is entered correctly and approved. Double check the entries and dates to make sure there are 5 days of MLWP on the right days.
You are able to enter and approve time for employees who are away, and can go back up to two pay periods to change leave entries.
Please note the early cut-off dates in December are Dec 8th & 15th. If you are away, ensure you delegate your approval access accordingly.
How to enter Mandatory Leave Days
- Bring up your Timesheet in PeopleSoft Self Service.
- On December 21, 24, 27, 28, and 31 enter your normal working hours (7.5 or 8.0 for most full time employees).
- Choose code “Mandatory Leave With Pay” L09 (only the code appropriate to your position will appear).
- Double check your entries.
- Click “Submit.”
- If you have already manually entered your Mandatory Leave days and they are incorrect, you are able to go to your timesheet to correct the days and re-submit.
What if I am put on “standby” over the Christmas break?
If your supervisor requests you be put on standby, you will receive standby pay. If you are called into work for some reason, you will receive callback pay. Enter the applicable code and hours you worked in the Self Service system.
What if I am called into work over the Christmas break?
If your supervisor requests you to come to work, you will be paid the applicable overtime rate. However, unless your supervisor requests you to work, you should not be working during the Christmas break. If you do not have supervisor approval to work overtime, you will not be eligible for paid overtime.
Where do I get more information?
More information can be found in the UNW Collective Agreement, Appendix B- Pay Schedules
Or contact the HR Helpdesk
Toll free: 1-866-475-8162