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Planning, Organizing and Coordinating

General Competency

Definition

Planning, Organizing and Coordinating involves proactively planning, establishing priorities and allocating resources. It is expressed by developing and implementing increasingly complex plans. It also involves monitoring and adjusting work to accomplish goals and deliver to the organization’s mandate.

Behavioural Scales

Level 1

  • Efficiently uses time to completes tasks/projects on time through the routine planning of own work and organization of resources.
  • Keeps appropriate people informed on progress of tasks/projects. 

Level 2

  • Develops work plans for others considering the team’s objectives, responsibilities, accountabilities, timelines and resources.
  • Prioritizes work of the team in order to meet the team’s objectives. 

Level 3

  • Organizes and coordinates the allocation of staff, funds, technology, process and/or facilities.
  • Makes plans based on analysis and interpretation of organizational goals.
  • Monitors and evaluates the impact of the project on others and effectively communicates at appropriate stages. 

Level 4

  • Develops operational plans and provides contingencies.
  • Establishes measures to assess progress against the plan.
  • Adjusts the plan appropriately and takes initiative to follow through rather than wait for problems to arise.
  • Recognizes problems, takes corrective/preventive action and keeps people informed of plans, progress, and decisions. 

Level 5

  • Develops and implements efficient work plans for complex projects.
  • Demonstrates a strong understanding of the relationships among various components of large-scale programs that cut across groups, organizing them so that resources are used most effectively.
  • Is prepared for, anticipates, and effectively deals with problems and roadblocks. 

Level 6

  • Demonstrates an in-depth understanding of the relationships both internal and external to the organization and takes timely, strategic actions in facilitating groups and diverse areas to work together effectively and accomplish the mandate of the organization.
  • Ensures contingency plans exist for problems and situations that might occur that could impact achievement of the organization’s strategy.