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Leaving the GNWT

FAQ

Q – I am leaving my position with the Government of the Northwest Territories (GNWT), what do I do?

  • Fifty (50) years of age or older with two (2) or more years of pensionable service with the GNWT - email HRHelpdesk@gov.nt.ca or call toll free at 1-866-475-8162.
  • Under Fifty (50) years of age with any length of service – fill out the Resignation and Acceptance form (listed above) and send to your Supervisor/Manager.

Q – Will I be paid out my sick, special and vacation leave balances on my final pay?

  • On your final pay, earned but unused vacation leave will be paid to you.  Sick and special leave balances will not be paid.  All overused leave balances will be recovered.
  • It is important that all your timesheet entries are up-to-date and approved by your Time Approver prior to your final day at work.
  • To calculate vacation time earned to your resignation date all information can be located in HRIS to complete the calculation:
    • Employee Self Service > Leave details > enter Employee ID# > Vacation Leave Details.  Use the information on this page to calculate below
    • Vacation Leave Rate x Standard Hours = Weekly Entitlement
    • Number of weeks from current date * weekly entitlement + “To Date Vacation Balance”
      • 0.082616 * 37.50 = 3.0981
      • (4 weeks * 3.09801 = 12.3924) + 23.31604 = 37.70844

Graphic representation of how to calculate leave balances

Q - I have Multiple Records can I transfer my sick/special leave from one record to another?

  • If you are an active UNW member who is continuous in all the records, and you have used all your sick and/or special leave and are in arrears, you can transfer your sick and/or special leave to cover the arrears from one record to another. 
  • Your leave will only be transferred upon request, and you must ensure you have the leave available. You will then submit a help desk ticket to Financial and Employee Shared Services (Hrhelpdesk@gov.nt.ca) to receive a form for the transaction. Your supervisors for the positions must be aware of the request.

If you do not meet all the requirements, your HRHelpDesk ticket may be rejected until all the requirements are met. 

Q – Do I qualify for severance pay?

  • Refer to your applicable Collective Agreement or Employee Handbook for information regarding severance pay.  If applicable, your severance will be paid on your final pay.
  • You can find copies of the Collective Agreements and Employee Handbooks on the My HR website: https://my.hr.gov.nt.ca/resources/terms-employment

Q – When will I receive my Final Pay?

  • Your final pay will be typically released one to two pays after your last regular pay cheque. 
  • Your Record of Employment (ROE) will be filed electronically with Service Canada. A copy will be available for you to view or print by logging in to your “My Service Canada” account.  You can log in or create an account with Service Canada at https://www.canada.ca/en/employment-social-development/services/my-account.html

Q – After I leave the GNWT, how will I receive my T4?

  • If you have previously provided consent to receive your T4 electronically you will be able to view/print a copy from HRIS.  If you previously received a paper copy you will be mailed your T4/T4A to your mailing address in HRIS.  
  • If you have not given consent for electronic T4’s but would like to, sign into PeopleSoft and go to:
    • Main Menu > Self Service > Payroll and Compensation > T4/T4A Consent

Please note, to ensure access is maintained in HRIS you must sign in at minimum once every 365 days, password resets can be sent by emailing HRHelpdesk@gov.nt.ca


Q – Where in HRIS can I see the benefits and insurances I’m currently enrolled in?

  • Sign in to HRIS and navigating to: 
    • Navigator > HRIS > Self Service > Benefits > Benefits Summary

Q – Should I contact the Pension Centre before I retire or resign from the GNWT?

Yes, it is a good idea to call the Pension Centre prior to leaving the GNWT. 

Public Service Pension Plan information is available on the My HR website. You may contact the Pension Centre at 1-800-561-7930 to discuss:

  • Pensionable Service; Pension Estimate; Pension Options
  • Possible continuation of the Supplementary Death Benefit (SDB)
  • Possible continuation of the Public Service Health Care Plan (PSHCP).

When contacting the Pension Centre, you will need your Personal Record Identifier (“PRI” number).   You can find your PRI in HRIS:

  • Navigator > Employee Self Service > Leave details > enter Employee ID# > Employee Information tab

Q – When does my coverage with the Public Service Health Care Plan (PSHCP/Canada Life) and Insurance end?

  • Healthcare coverage (Canada Life)- One month following termination – eg. Termination date July 31, 2024, coverage end date is August 31, 2024.
    • Retiree - contact the Pension Centre to discuss the possibility of continuing coverage when you begin receiving your pension.
    • You can find more information by visiting PSHCP.ca > Coverage > Leaving the Plan: https://www.pshcp.ca/coverage/leaving-the-plan
  • Dental coverage (GreenShield) – Immediately on termination date
    • Green Shield offers Group Conversion Packages for Dental and Health Coverage. Additional information may be obtained directly from Green Shield at 1-800-667-0429.
  • Disability Insurance (DI) or Long-Term Disability Insurance (LTD) coverage cease on your last day of employment.

Q – What happens to my Public Service Management Insurance Plan (PSMIP) after I leave the GNWT. 

  • Coverage under this plan will cease on your last day of employment, subject to a 31-day extension period during which you may convert your life insurance to an individual policy. For more information, contact Industrial Alliance Insurance and Financial Services Inc. at 1-800-977-2117. The group policy number is G68-1400.

Q – I will be moving out of my community – do I qualify for moving assistance?

Some employees who have not been relocated for their position may also qualify for Ultimate Removal Assistance.  Refer to your applicable Collective Agreement or Employee Handbook for information regarding Ultimate Removal. 

Your Collective Agreement or Employee Handbook can be found on the My HR.

  • MY HR > Resources > Terms of Employment.