No. When you are on extended leave without pay, your record is inactive so any timesheet entries that are entered and approved will not automatically process to pay.  See steps outlined below:

1. How to enter leave payout on an employee’s timesheet.
   • Payouts must be entered/approved on the timesheet on the date prior to the employee’s extended leave start date. 
   • If time cannot be entered as too far in the past, the employees or their supervisor/manager will need to submit a request to the HRHelpDesk for timesheet entry.  
   • Once the time has been entered, the employee supervisor/manager will need to approve the timesheet entry.
   • Recommended subject line when emailing HR Help Desk:  URGENT Timesheet Entry Request – Leave Payout while on LWOP  
   • Emails should clearly outline the employee’s name, employee ID number, timesheet date(s) for hours to be paid out with applicable time reporting code(s).  W
2. When an employee is on LWOP there is no pay scheduled to process.

• Once payout is entered and approved, submit a request to the HRHelpDesk to advise our payroll section of the payout entry(s). 
• Recommended subject line when emailing HR Help Desk: URGENT Payroll Request - Leave Payout while on LWOP 
• Emails should clearly outline the employee’s name, employee ID number, timesheet date(s) for hours to be paid out with applicable time reporting payout code(s).
• Requests should be submitted to the HRHelpDesk no later than 3pm two days prior to the scheduled time entry/approval cut-off date. This will allow payroll time to review incoming requests and complete the manual steps required to have a leave payout processed.  The scheduled time entry/approval date is only for active employee whose time will process without manual intervention.
  • For example, if the scheduled pay period cut off is Friday May 3rd, time will need to be entered, approved and email request received by the HR Helpdesk by 3pm on Wednesday May 1st.    
  • Late submissions will not be processed until the following pay period cut off and are not eligible for off cycle payment.

For further assistance with timesheet entry, please contact your supervisor/manager or the HR Help Desk. 

Note: If you are/will be in receipt of other benefits (i.e. Service Canada Employment Insurance, Disability/Long Term Disability Insurance), a leave payout(s) may affect the amount of benefits you receive.  Check with the insurance payer directly for more information.