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0602 - Non-Standard Work Schedules

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Contents

Application

  1. These guidelines and procedures apply to all employees except those of the NWT Power Corporation and members of the Northwest Territories Teachers’ Association.

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Guidelines

  1. The Government may agree to alter the standard work schedule if operational requirements permit and there is no cost to the Government. This allows employees to determine their own hours of work, to work flexible hours on regular working days or to compress their work week to fewer than five days.
  2. If employees must be at work at certain times or peak periods of the day due to operational requirements, the Employer will establish the core hours which must be covered.
  3. Non-standard work schedules are expected to reduce usage of casual leave as employees are required, where practicable, to schedule personal appointments outside of approved work hours.
  4. A day of earned leave credits is 7.5 or 8 hours, depending upon the standard work schedule for the position.
  5. Employees working under a non-standard work schedule shall submit leave requests (sick, special, vacation or lieu time) for all scheduled hours in the non-standard workday.  For example, a 7.5-hour a day employee scheduled to work 8.5 hours due to a non-standard work schedule who calls in sick must request 8.5 hours sick leave.

Flex Time

  1. Flex time is a change to an employee’s regularly scheduled work hours.  It is not used on an informal basis to bank lieu time or to avoid paying overtime.
  2. Employees who are required to work outside their flex time hours will be paid at the applicable overtime rate.

Compressed Work Week

  1. An employee on a compressed workweek works extra hours each day and in doing so increases days off.  On a designated paid holiday the employee receives statutory holiday pay for 7.5 or 8 hours and submits adequate leave for the balance so the statutory holiday is not an adverse factor in scheduling.
  2. The employee does not work extra hours.  This must be taken into account when scheduling the compressed work week to ensure employees have, on average, worked or received paid leave totaling 37.5 or 40 hours each week, prior to scheduling days off.

Employee Scheduled Work

  1. An employee may be allowed to determine his/her own work schedule if the nature of the employee's work is better suited to a schedule outside the standard hours of work.  For example, a life-skills coach may find offering services between the hours of 11:00 a.m. to 7:30 p.m., rather than the standard hours of 8:30 a.m. to 5:00 p.m., provides better opportunities to see his/her clients.

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Procedures

  1. An employee requesting a non-standard work schedule provides a written request outlining the proposed hours of work and explaining how programs and services will be maintained at equivalent or improved levels.
  2. The supervisor reviews the proposed non-standard work schedule and, if it is acceptable and complies with operational requirements, approves it in writing.
  3. The supervisor maintains records on approved non-standard work schedules.  These records show the name, position number and title of each employee and the approved schedule of hours of work, including the start and end dates of the non-standard work schedule.
  4. Employee attendance and absences are recorded in PeopleSoft Self Service and must be entered immediately upon return from leave by the employee. Managers and supervisors are responsible for ensuring employees enter their leave in a timely fashion and the correct code has been used.
  5. The supervisor also informs Employee Services to avoid confusion when processing pay and leave.
  6. The supervisor reviews these records as often as required, but at least annually, to ensure that operational requirements are being met and to assess the effectiveness of the non-standard work schedule.

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Authorities and References

Collective Agreement with UNW
Article 22, Hours of Work
Article 22.07, Flexible Hours
Article 22.08, Compressed Work Week
Article 22.09, Employee Scheduled Work

Excluded Employees' Handbook
Hours of Work

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