Application
These guidelines and procedures apply to all employees except senior management, relief workers, Northwest Territories Teachers' Association members and those employed by the Northwest Territories Power Corporation.
Definitions
Overtime is work performed by an employee in excess of or outside of their regularly scheduled hours of work.
Lieu time is leave provided as compensation for overtime worked, instead of a cash payment.
Guidelines
- To deliver programs effectively, Departments/Agencies may require employees to work outside of their regularly scheduled hours of work. Instead of paying overtime, Departments/Agencies may agree to grant employees equivalent leave with pay at the appropriate overtime rate (lieu time).
- The granting of lieu time is strictly at the discretion of management in a Department or Agency.
- Lieu time must be taken at a time agreeable to both the supervisor and the employee.
- Relief workers are not eligible to accrue lieu time and will only receive cash payment for overtime.
Procedures
- The approving officer has the discretion to approve the use of lieu time instead of paying out overtime.
- The approving officer shall do the following before approving the banking and/or taking of lieu time:
- Ensure that the overtime has been authorized and complies with Human Resource Manual Section 604 and applicable collective agreement or employee handbook.
- Review and confirm the reasons for the overtime/lieu time provided by the employee in the Comments section of PeopleSoft Self Service.
- Authorize overtime to be compensated as lieu time, verbally or in writing, before overtime begins.
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The employee shall:
- Obtain authorization before working overtime.
- If requesting to have overtime provided as lieu time, obtain authorization from approving officer before working overtime.
- Enter hours worked into PeopleSoft Self Service and note the reasons for the overtime/lieu time in the Comments section.
Authorities and References
Entitlements for bargaining unit and excluded employees are contained in collective agreements and employee handbooks including:
Main Collective Agreement with UNW
Article 23, Overtime
Article 22, Hours of Work
Article 24, Pay
Article 25, Reporting Pay
Article 26, Call-Back Pay
Article 27, Shift Premium
Article 29, Standby
Article 31, Pay for Travel on Behalf of the Employer
Article 45, Duty Travel
Article 48, Short Term Leave for Training Purposes
Excluded Employees’ Handbook - Hours of Work (Overtime, Duty Travel)
About this section
Authority: Public Service Regulations, Section 10, Overtime and Holidays
Effective Date: February 24, 2023
History: November 4, 2011, Lieu Time
Responsible Unit: Labour Relations