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1413d - Employee Recognition

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Contents

Introduction

  1. To recognize the long-term commitment of its employees, the Government of the Northwest Territories (GNWT) honors those who have served long periods of uninterrupted service with the Government.  This recognition serves as an acknowledgement of employee dedication.

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Application

  1. In conjunction with the Employee Recognition Policy, these guidelines and procedures apply to all employees, except those employed by the Northwest Territories (NWT) Power Corporation.

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Definitions

  1. Territorial Public Service (TPS) means the date an employee was hired or re-hired by the Government.  This date includes casual employment if it preceded regular employment with no more than a thirty-day break.  It also includes all periods of employment with breaks of less than three months, in cases where an employee was terminated for reasons other than dismissal, abandonment of position or rejection on probation, and periods of less than one year where an employee was on lay-off status.
  2. Non-cash awards means awards excluding cash or items that are equivalent to cash such as stocks, bonds, raw precious metals and gift certificates.

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Guidelines

  1. On an annual basis Departments, Boards and Agencies are responsible for recognizing the long service of all employees with five or more years of service with the GNWT.
  2. Length of service for the purpose of long service awards is continuous service with the TPS.  This service is established by the employee's TPS date and is considered to be uninterrupted if the employee has been on approved leave.  Previous service with other governments does not count towards TPS long service recognition (i.e., employee worked 15 years with the Federal government before coming to work at GNWT for the last 5 years.  Employee is entitled to a five-year award not 20-year award).
  3. The Territorial Public Service date is used to identify all long service award recipients including:
    1. full-time employees;
    2. term employees;
    3. part-time employees;
    4. seasonal employees; and
    5. relief employees.
  4. Employees with 5, 10, 15, 20, 25, 30 and 35 years of service are honored at a Department, Board or Agency event such as a reception, lunch, dinner or in combination with other events.
  5. Employees are entitled to the following:
    Years of Service Framed
    Certificate
    Signed by
    Pin    Non-Cash Award
    5 years Deputy Head N/A $0
    10 years Minister Bronze Maximum of $100
    15 years Minister Silver Maximum of $175
    20 years Minister Gold Maximum of $225
    25 years Minister Loon with
    diamond
    Maximum of $300
    30 years Premier Eagle with
    gold nuggets
    Maximum of $400
    35 years Premier Dancing bear with 
    gold  nuggets
    Maximum of $499
  6. The service recognition will be based on the calendar year in which the service recognition event is held.  This means that some individuals may be recognized before their service milestone has been reached (i.e. if the long service recognition event is held in June and the 10-year milestone is reached in September, the employee receives his/her 10 year long service award in June).
  7. Departments, Boards and Agencies determine the nature of the long service function.  Events should take into consideration regional recipients and may be coordinated among Departments, Boards and Agencies.
  8. Departments, Boards, and Agencies are responsible for all costs relating to long service recognition events including certificates, frames, pins, non-cash awards and social events.
  9. The long service awards do not include travel costs for employees to attend a function.
  10. The purchase of alcoholic beverages is not an eligible expenditure.
  11. All forms of public recognition shall be administered with the prior consent of the award recipient.
  12. Award recipients may be contacted in advance before the award event to determine suitability and appropriateness of the award.
  13. At an employee’s request and in lieu of a non-cash award, Departments, Boards and Agencies may make a charitable donation on behalf of the employee to a charity of the employee’s choice registered with the Canada Revenue Agency. Such donations are made at the discretion of the Deputy Head.

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Procedures

  1. In December each year, the Department of Human Resources runs the "Years of Service (TPS)" Report in PeopleSoft to verify long service award recipients for the coming calendar year and provides the information to the respective Department, Board or Agency.
  2. The Department of Human Resources obtains the required long service certificates and pins.  The Department of Human Resources provides them to Departments, Boards and Agencies as necessary through a chargeback arrangement.  When required, three weeks advance notice should be provided to the Department of Human Resources.
  3. The Department of Human Resources works with the Departments, Boards and Agencies to obtain non-cash awards.
  4. The Department of Human Resources prepares the certificates and obtains the appropriate signatures.

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Authorities and References

FAM Directive 2004
Extending and Accepting Hospitality, Gifts and Other Benefits, January 2003

FAM Directive 2005
Promotional Material, January 2003

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