The GNWT provides summer student employment opportunities to eligible northern, post-secondary students through the Summer Student Employment Program (SSEP).
Students can be hired throughout the year however, for the period April 15th to August 15th, students are given a higher priority than non-students.
Departments and agencies are encouraged to provide northern students the opportunity to gain valuable work experience in an area related to their field of study to enhance employment opportunities upon completion of their studies.
To be considered for summer employment, students will register through the Summer Student Employment Page on the Careers site. Human Resources (HR) compiles a list of available students from these applications. Departments and agencies must then select their summer students from this list, which is available by contacting their Human Resource Representative or the HR Student and Youth Recruitment Officer.
Application Process
- Contact your Human Resource Representative or the HR Student & Youth Recruitment Officer with your request for access to the Summer Student SharePoint site to hire a student. Once granted access, review the summer student database and select resumes in accordance with the Indigenous Employment Policy, your department or agency’s mandate and the student’s field of study.
Note: All Students must be registered to the Summer Student Employment Program prior to being considered for hire.
- Hiring Managers conduct interviews and reference checks and if results are successful with the candidate, they proceed with completing a summer student request form and submit it to their HR Representative.
Requests may be submitted at any time however, departments and agencies are encouraged to submit applications by February 28 to ensure all required paperwork is completed for students to begin employment in May. The form will indicate 4 options for creating a statement of duties.
Option 1. If the summer student will be fulfilling the full duties and responsibilities of an existing position:
- The department or agency advises their HR Representative by selecting Option 1 and providing the position number of the existing position on the Summer Student Request form.
- The summer student must meet all the requirements outlined in the “Typically Attained By” section of the job description.
- The summer student will be paid as per the predetermined pay grade assigned to the existing position.
- The department or agency redacts the position number from the existing job description and adds the word ‘Casual’ to the job title. This document will act as the Casual Statement of Duties that is provided to the proposed employee with their job offer.
Option 2 - If the summer student will be partially fulfilling the duties and responsibilities of an existing position:
- The department or agency advises their HR Representative by selecting Option 2 and providing the position number of the existing position on the Summer Student Request form.
- The department or agency reviews the existing job description and crosses off any irrelevant duties or responsibilities via track changes or manually.
- The department or agency provides a copy of the modified job description to their HR Representative and job_evaluation@gov.nt.ca and requests an evaluation be completed to determine the appropriate paygrade for duties assigned.
- Once the modified job description has been reviewed and approved by Job Evaluation, the department or agency:
- Provides the approved pay grade to HR Client Services,
- Redacts the position number from the modified job description,
- Adds the word ‘Casual’ to the job title (unless an approved job title was provided by Job Evaluation), and
- Fully removes the duties and responsibilities that were redacted via track changes or manually crossed out.
Alternatively, the department or agency may use the Casual Statement of Duties template to create a clean copy of the approved duties and responsibilities.
This document will act as the Casual Statement of Duties that is provided to the proposed employee with their job offer.
Option 3 - If the summer student will not be fully or partially fulfilling the duties and responsibilities of an existing position the Department can reference Casual Position Profiles:
- If there is a matching role, the department or agency selects Option 3 on the Summer Student Request form.
- The department or agency provides a screenshot of the title and duties to their HR Client Service contact to receive the pay range information.
- If none of the existing Casual Position Profiles are a match, departments and agencies are encouraged to reach out to their HR Representative to request an updated version of the document in case new profiles have been added.
- If a matching Casual Position Profile is located, the department or agency copies the information into the Casual Statement of Duties template. Once finalized, this document will be provided to the proposed employee with their job offer.
Option 4 - If there is no existing mirroring position and no Casual Position Profile that exactly matches the duties being assigned:
- The department or agency selects Option 4 on the Summer Student Request form and fills out a Casual Statement of Duties template to outline the duties and responsibilities that will be assigned.
- Departments and agencies may use the Casual Profile document as a starting point for duty statements.
- Once complete, the department or agency emails the Casual Statement of Duties to job_evaluation@gov.nt.ca and requests an evaluation be completed to determine the appropriate paygrade for duties assigned.
- Once Job Evaluation has completed their evaluation, the approved Casual Statement of Duties document will be provided to the proposed employee with their job offer.
HR will prepare the student job offers and provide them, along with the link to the required onboarding documents, to the Hiring Managers. The job offer must include a full statement of duties.
Managers forward these documents to the delegated signing authority and students for signature. All signed documents and required onboarding documents are returned to HR for processing.
References & Authorities:
Summer Student Employment Program Guidelines
For further information, contact your Human Resource Representative or summerstudents@gov.nt.ca
